Legal Assistant

We are looking for a proactive and highly organised legal assistant to support our Residential Property team.

 

About Us:

Pictons is a well-established firm committed to delivering high quality legal services with a client focused approach.

The successful candidate will support fee earners and members of the residential property team with onboarding new clients, post completion and client-facing tasks, helping to deliver a high standard of legal service.

 

Location:           Caddington/Tring/Milton Keynes

Salary:                Market Rate

Job Type:           Full time

Reports to:        Head of Residential Property

 

Key Responsibilities

  • Opening/closing files – dealing with onboarding clients in line with the Firm’s policies and procedures.
  • To receive clients and visitors to the office, ensure meeting rooms are booked, and clients access needs are addressed.
  • Providing written quotes for transactions and taking details for new enquiries and to chase all enquiries and aim to convert quotes.
  • Reviewing titles and raising enquiries or assisting with replying to enquiries raised by the other side solicitor.
  • Researching and communicating suitably with third parties to obtain information relating to property.
  • Reviewing and preparing search report.
  • Producing exchange letters on files.
  • Follow instructions for the preparation of files for completion.
  • Oversee completions files.
  • Post completion work – dealing with the payment of Stamp Duty on the day of completion; registration formalities following completion within deadlines; dealing with requisitions raised by the Land Registry and queries from lenders.
  • Dealing with post – incoming and outgoing.
  • Assisting others in the department during absence and periods of high workload.
  • Assisting other departments with their duties and performance as and when the business need arises.
  • Making and receiving telephone calls on behalf of other members of the team, keeping a log of all calls and making suitable telephone attendance notes.
  • Maintain all key dates and deadlines in the department calendar and set reminders with key personnel to avoid missed deadlines.
  • To assist in the retrieval of deeds and files from storage.
  • Deal with all enquires received via the firms ‘info’ email address.
  • To abide by the Firm’s policies and procedures as set out in the Office Manual, Employee Handbook and other associated documents.
  • Any other duties that may reasonably be required.

 

Key Skills and Experience

  • Previous experience as a legal assistant or secretary
  • Strong administrative and organisational skills with excellent attention to detail.
  • Confident in working with case management systems and Microsoft Office applications.
  • Ability to communicate effectively with clients and colleagues at all levels.
  • Demonstrate high standards of client service
  • Ability to prioritise workload and work under pressure to meet deadlines

 

What We Offer

  • A friendly and supportive working environment.
  • Training and development opportunities.
  • Competitive salary and benefits package.
  • The opportunity to be part of a growing and client-focused legal practice.

 

If you are a people-orientated professional with a passion for excellent client service, we would love to hear from you.